Once the external review team completes the site visit, and based on state reporting requirements, the Chair has 21 days to transmit the final report to the Provost and Executive Vice President.
The Response Document
The APR Coordinator will forward the external review team’s final report to the degree program, the college, and other relevant parties upon receipt. The degree program has 30 days to provide a draft written response on the external review team’s report to the dean. During this time, the DH/PC will share the response with the faculty and provide the opportunity for input and discussion. The degree program will then submit the report to the college dean. The college will then have 30 days to submit the final degree program response to the APR Coordinator.
The degree program must address all recommendations identified in the external review team’s report. If the external review team has made a recommendation with which the degree program disagrees, that too should be addressed in the response.
Note that the response must be a stand-alone document such that individuals could read the response without having seen the self-study or the external review team’s final report. Therefore, the recommendations shall be extracted verbatim and copied into the response. For example:
1. Recommendation: XXXXXXXXXXXX.
Degree program response: xxxxxxxxxx.
Action item: xxxxxxx. (Including, as appropriate, implementation, action plan and timing).
Post-Review Meeting and Reporting
The goal of the post-review process is continuing institutional improvement as a result of the APR. Post- review consists of a post-review meeting, submission of an institutional response, and submission of both 1-year and 5-year status reports.
THE POST-REVIEW MEETING
The post-review meeting is held within 90 days after the site visit. This meeting is led by the DH/PC and attended by the APR Administrative Team and the college dean (or designee). With prior approval, the DH/PC may invite other degree program or college personnel as appropriate. The post-review meeting provides the DH/PC the opportunity to present and discuss the Degree Program Response and the proposed actions based on the external review. The APR Administrative Team, college dean, and DH/PC will subsequently reach consensus on what actions are to be taken.
Final Report
Institutional Response
The outcomes of the Post-Review meeting, as well as the degree program response, will be outlined in the Institutional Response. The Institutional Response includes actions to be taken and discussion of any resources necessary for implementing the plan. The Provost’s Office will submit the Institutional Response to the THECB as required.
1 Year Status Report
Approximately one year after the site visit, the degree program submits to the Provost, through the dean, a 1-Year Status Report addressing actions taken as discussed in the Post-Review meeting and the Executive Summary. The Provost forwards the 1-year status report to the external review team for their information.
5 Year Status Report
Approximately five years after the site visit, the degree program sends to the Provost, through the dean, a status report on actions taken and results of changes implemented as a result of APR as outlined in the Institutional Response.